Category: Articles

Revolutionize Logistics with CocoonOPS TMS: Control, Efficiency, Growth

Unprecedented control, enhanced efficiency, and sustainable growth

In the fast-moving, ever-changing landscape of logistics, where precision and agility are paramount, the right Transport Management System (TMS) can make all the difference to your business, and your stress levels. CocoonOPS is an intuitive, cloud-based solution that takes much of that stress away.

Using our years of freight industry experience, we’ve designed a software solution that not only overcomes the challenges typical of traditional transport management systems, but also enables businesses to transform their logistics with more control, efficiency and growth.

Challenges with Traditional TMS:

1. Hardware Dependency:

Challenge: Traditional transport management systems often demand additional hardware, which can be expensive and time consuming. Physical hardware has to be implemented and maintained on site, which means you’re always at the mercy of your IT support team if something goes wrong. If this is an external team linked to your TMS provider, any delays in getting the help you need could lead to costly interruptions to your business. A reliance on hardware also increases the number of things that can go wrong.

Solution: As a completely cloud-based TMS, CocoonOPS completely eradicates the need for extra hardware, which gives you much greater control over your resources. The risk of expensive hardware breaking down is reduced and you don’t need to wait for IT technicians to be able to get to your premises in the event of an IT hardware issue. The overall result is a much more cost-effective and streamlined logistics operation, which gives you unprecedented control over your resources.

2. IT Support Burden:

Challenge: Unnecessarily complicated transport management systems typically result in a relentless dependence on external IT support. This diverts time and resources from other crucial business activities and leaves you powerless should something go wrong. Any interruptions in your processes might be out of your control and could lead to costly downtime.

Solution: CocoonOPS has been carefully developed entirely with freight forwarders and logistics businesses in mind. We understand the faults and constraints of many existing systems and have designed them out. We wanted CocoonOPS to be as user friendly as possible, in a way that significantly reduces the need for extensive IT support. This ensures that your team retains control over the TMS and is able to spend more time focusing on core logistics operations that drive efficiency and growth. It’s less complicated, so there’s less that can go wrong.

3. Non-Cloud, Remote Desktop Dilemma:

Challenge: Traditional TMS rely on remote desktops, operated by someone else, somewhere else. Just as physical hardware can be restrictive, a remote desktop can also hinder accessibility and real-time collaboration. You’re still at the mercy of someone else who controls that system.

Solution: CocoonOPS operates entirely in the cloud, offering secure and real-time access from anywhere, ensuring unparalleled control over your logistics operations. Our cloud-based system is fast and can manage vast amounts of data efficiently. By consolidating your data in a secure and centralised cloud environment, you can easily make data-driven decisions, optimise your workflows and improve overall efficiency. It can be accessed from anywhere with an internet connection, on any device, removing the risk of delays from complex in-house processes or hardware issues. You can respond quickly and easily in real-time whenever you need to.

4. Unclear User Journey:

Challenge:Navigating through a TMS is often confusing with unclear user journeys and complicated processes which can lead to inefficiencies and errors, not to mention customer dissatisfaction. Time spent trying to figure out a clunky, outdated process is all wasted time that ultimately impacts on your bottom line.

Solution: Achieving efficiency for logistics and freight is one of our core goals with CocoonOPS. We’ve taken the clunky, outdated systems and removed all the complexity, resulting in a much more intuitive and user-friendly interface. This provides the customer with a clearer and more enjoyable user journey that reduces the possibility of error and therefore maximises operational efficiency.

5. Integration Hurdles:

Challenge:For a transport management system to be as comprehensive and effective as possible, you need it to integrate with your other software systems. But a lack of API (application programming interface) readiness in the traditional TMS means this is typically a challenge.

Solution: CocoonOPS is API ready, utilising API marketplace for connectivity. It has been designed to integrate with any other system that exports/imports structured data. We have vast experience in API and EDI integration, which means there’s very little for you to do on a technical basis to get your systems all working together seamlessly, as one united team, all talking to each other for maximum efficiency. We’ll help you to manage your data quality at the integration stage by providing reports on any missing information, giving you the opportunity to get everything up to date and up to scratch.

6. CDS Integration Lacking:

Challenge: A particular integrations challenge with many TMS is an inability to seamlessly integrate with Customs Declaration Systems (CDS), therefore posing compliance risks for the business.

Solution: A Customs Declaration Systems (CDS) is vital to your import/export operations as it automates much of the trading process, while keeping you customs compliant. It’s therefore integral to your business and it has to speak to your TMS efficiently and effectively. CocoonOPS ensures smooth integration with iCustoms AI which uses AI and Machine learning to do your declarations. The system cuts down the time it takes to do a declaration to around 3 minutes while improving accuracy through automation, therefore putting your business in the best possible position to achieve your growth goals.

7. Financial Management Woes:

Challenge: Financial management can lead to cashflow problems for any business. Issues like managing credit limits, financial control, and lack of automation create operational bottlenecks. Not being in control of finances and payments can quickly stifle growth, especially when large contract values are involved.

Solution: CocoonOPS tackles the cashflow issue by offering flexible financial management options, providing control over financial processes, including customisable pricing strategies, exchange rate calculations, invoice creation, invoice management, a centralised diary of financial contacts, credit level checking and financial reporting. It also integrates seamlessly with third party systems, such as Xero, for even greater functionality and efficiency.

8. Manual Booking Processes:

Challenge: Relying on manual booking through telephone and email hampers speed and efficiency. This unreliable method could lead to missed appointments, missed opportunities and unhappy customers.

Solution: CocoonOPS introduces a unique customer portal, which empowers your customers to book shipments directly, at a time to suit them. This completely transforms the booking process, giving you a constant real-time view of shipments and availability, without relying on additional resources to respond to calls and emails. The overall result is an efficient booking process, improvements in productivity and therefore improved growth potential.

9. Communication Gaps:

Challenge: Inefficient communication with customers affects satisfaction levels and impedes growth. Lack of visibility and the lack of container tracking and vehicle tracking leads only to increased demand on your resources and reduced service levels as calls and enquiries are fielded. Such as incurring demurrage & detention charges.

Solution: CocoonOPS automates communication processes, with a purpose-built customer portal that gives your customers real-time access to shipment information, delivery updates and performance analytics. As well as being able to alert your operators to potential demurrage & detention charges, by sending notification and high-lighting potential issues. It means logistics professionals can effortlessly communicate with all customers and partners in the chain, track shipment statuses and handle documentation. Customers can track containers through search or the actual location of the vessel or vehicle, all through a cloud-based interface. This shared information eliminates communication bottlenecks, reduces response times and enables swift decision-making – everyone involved can see what the latest is at any time.

10. Auto Charging and Rate Management:

Challenge: The absence of auto-charging mechanisms and inadequate rate management strategies create revenue challenges.

Solution: CocoonOPS addresses this with upcoming rate management features, enabling you to optimise your pricing strategy for better financial control and growth. Our cutting edge financial module is designed to empower your business with a range of helpful and useful features that ensure enhanced financial efficiency, from automatically calculating demurrage costs including forecasted costs, to auto generating charges for each shipment including bulk invoicing,ultimately helping you to unlock growth through automated workflows.

CocoonOPS – The Solution with Core Messages at Its Core:

1. Cloud-Based Advantage:

Benefit: CocoonOPS is a cloud-based TMS, ensuring secure access from anywhere, anytime, while reducing operational barriers, and promoting real-time control over logistics operations. Reduced reliability on hardware and external IT support teams puts the power back in your hands, with the result of improved efficiency overall.

2. Seamless Integration:

Benefit: With API readiness, CocoonOPS facilitates seamless integration with other systems, such as CDS, AMS, and Vehicle GPS tracking. It means all your systems and processes work in harmony together as one intuitive team where the right hand speaks to the left. This results in a more streamlined operation, giving you better control over your business and greater opportunity for growth. 

3. Intuitive User Journey:

Benefit: CocoonOPS offers a user-friendly interface, ensuring a clear and easy-to-understand customer journey, minimising errors, and maximising operational efficiency. This welcomed clarity empowers users with enhanced control over their TMS, and therefore their business. The performance monitoring and analytic functions means strategic decisions can be made more easily to unlock business growth.

4. Flexible Financial Management:

Benefit: Manage financial information within the system, including rates and pricing, invoice creation and management, credit level checking and financial reporting. Or seamlessly integrate with third-party invoice systems, such as Xero and Sage50 online, for the ultimate in flexibility, control, and automation, to enhance overall efficiency. It means you can spend less time worrying about cash flow and more time focusing on financial growth.

5. Direct Customer Portal:

Benefit: Enable customers to book shipments directly through the customer portal, track containers and upload documents. Managing all aspects of a shipment has never been easier for your customers. With our purpose-built portal, they can book shipments (Air/Sea/Road Freight), track their containers, upload documents and more. As well as providing a more efficient process, the customer experience will be much better and the demand on your time will be less.

6. Upcoming Rate Management:

Benefit: CocoonOPS’s upcoming rate management features enable you to tailor your pricing strategies with ease to ensure you remain competitive AND profitable. Part of our cutting edge financial module, you’ll have greater financial control and will be able to optimise your pricing in a way that encourages business growth.

7. CDS Integration with Third Parties:

Benefit: CocoonOPS ensures smooth integration with third-party Customs Declaration Systems (CDS) iCustoms AI, reducing compliance risks, ensuring regulatory control, and supporting overall business growth. The most effective TMS works hand in hand with AI and Machine Learning to automate processes in way that is more efficient and more robust when it comes to adhering to legal processes and requirements.

8. User-Friendly and Scalable:

Benefit: CocoonOPS is designed for ease of use to minimise implementation and training time. It is also easily scalable and grows harmoniously with the needs of your business, allowing you always to reach and fulfil your business potential. This guaranteed adaptability means you can achieve long-term growth while maintaining control and efficiency.

CocoonOPS is not just a Transport Management System – it’s a strategic investment that empowers logistics companies with unprecedented control, enhanced efficiency, and sustainable growth. Embrace the future of logistics with CocoonOPS and redefine the way you navigate the complexities of the supply chain.

9. Empowering Sustainability: CocoonCarbon®

Benefit: At the core of our TMS is the environment. Our system is running on carbon neutral coding frameworks and 100% carbon neutral data centres.  This means that our system is 100% carbon neutral. We also have CocoonCarbon® our Logistics Carbon Calculator at integrated with every element of the supply chain. From estimating the Carbon Emissions by Mode of transport on your quotes through to actual measurements, including providing Shipping lines emissions, through to adding the information to your invoices.  This enables you to report on your carbon emissions without having to worry about where to start.  Our system follows the Green House Gas Protocols Framework, and independent from any industry bodies or Oil companies. 

10. ERP/E-commerce Ready

Benefit:  CocoonOPS prioritises connectivity as the cornerstone of its design. With a robust API integration, our system seamlessly connects with various platforms, including ERP systems and E-Commerce platforms like Shopify Website and Woocommerce. Whether your clients operate on Shopify or another e-commerce platform, integration is effortless. Once an order is placed and confirmed, CocoonOPS instantly generates a shipment booking, streamlining the entire order process. Our commitment to connectivity ensures smooth operations, allowing businesses to focus on serving their customers without worrying about logistical complexities.

CocoonFMS® has designed, an intuitive, cloud-based solutions for businesses seeking to evolve their logistics operations. Gain the insights needed to optimise your operations and drive growth.  For a demonstration please do get in contact.

Fuel Your Freight Business Success: CocoonOPS’ Invoice Mastery Unveiled!

Operational Challenges in Freight Forwarding

The freight forwarding industry operates within a complex ecosystem, where managing diverse tasks concurrently is essential for seamless operations. For smaller and medium-sized businesses with limited resources, these challenges intensify, necessitating the integration of advanced tools to ensure efficient, error-free, and profitable operations.

The Role of CocoonOPS’ Invoice Management System

CocoonOPS’ innovative invoice management system presents a comprehensive solution tailored to the specific demands of the freight forwarding industry. Its feature set is finely tuned to address the intricacies and challenges prevalent in this sector, offering a range of functionalities that significantly impact the operational efficiency and financial health of businesses.

Exploring Key Features

The flexibility of invoicing options provided by CocoonOPS empowers freight forwarders to transact in both local and foreign currencies. It allows for the seamless assignment of buying and selling exchange rates, as well as the creation of custom rates for various services, thereby accommodating the diverse financial aspects of the industry.

The automation embedded in CocoonOPS is a game-changer. Through automated invoice generation, the system produces PDF invoices for each shipment, eliminating the need for laborious manual data entry. This automation not only saves time but also ensures the accuracy and consistency of invoices, bolstering trust and credibility with clients.

Centralisation is a key tenet of CocoonOPS’ approach. By consolidating all financial transactions—invoices, payments, and credit balances—into a single, easily accessible platform, the system facilitates swift and efficient tracking of financial movements. This centralised approach enables proactive identification of potential issues, allowing for timely intervention and resolution.

The suite of reporting tools provided by CocoonOPS offers more than just data. These tools offer insights into financial performance, aiding freight forwarders in making informed decisions. Understanding pricing dynamics, profitability margins, and overall business strategy becomes more intuitive and evidence-based.

Streamlining Operations with CocoonOPS

The advantages of CocoonOPS’ system extend beyond its feature set. By significantly reducing manual data entry, businesses can reallocate human resources to focus on higher-value tasks. This shift enhances the strategic aspects of operations, fostering innovation and growth within the company.

Moreover, the system’s automation contributes to a substantial improvement in accuracy. By removing the human element from the generation process, CocoonOPS minimises the risk of errors, ultimately preventing costly disputes with clients and enhancing the overall reputation and reliability of the business.

Efficient cash flow is a hallmark of successful operations in the freight forwarding industry. CocoonOPS streamlines this aspect by centralizing payment and credit balance management. Businesses gain a comprehensive overview of outstanding invoices, allowing them to swiftly follow up with customers and optimise cash flow.

The depth of visibility provided by CocoonOPS into the financial performance of a freight forwarding business is unparalleled. The data-driven insights derived from the reporting tools enable businesses to identify trends, anticipate market shifts, and fine-tune strategies to maximize profitability.

Strategic Impact and Competitive Edge

CocoonOPS’ invoice management system isn’t merely a software solution; it’s a strategic enabler for freight forwarders. Its tailored functionalities address specific industry needs, making it a critical investment for companies seeking operational efficiency and profitability. By eliminating redundancies, enhancing accuracy, expediting financial flow, and offering comprehensive insights, CocoonOPS becomes an indispensable tool for forward-thinking businesses in this sector.

In conclusion, CocoonOPS’ invoice management system is more than a tool—it’s a cornerstone of success for freight forwarders. It offers a solution finely attuned to the industry’s demands, empowering businesses to navigate challenges, optimise operations, and establish a competitive edge in a dynamic and demanding market landscape. Its implementation heralds a new era of efficiency, accuracy, and profitability for those in the freight forwarding sector.

CocoonOPS Guide: The Best Freight Management System for Businesses

CocoonOPS is a brand-new freight management system that’s going to transform the industry. In this guide, you can learn everything you need to know about CocoonOPS, from how it works to the different ways it can improve your freight management.

More businesses than ever are using freight management systems, which is why the freight management system market is expected to reach a value of USD $17.45 billion by the end of 2023.  

Because the market is booming, there are lots of different freight management systems for businesses to choose from. Naturally, as a business owner, it can be hard to know which system you should go with. After all, the prices and features usually vary.

One thing is for certain: you need a modern management system that enables you to improve your logistics performance, provides real-time insight into shipments, and also allows you to reduce your carbon emissions. This is where CocoonOPS comes in.

What is CocoonOPS?

CocoonOPS is a cloud-based transport management software system that covers air, sea, and road transportation. In a nutshell, you and your team can access this system anytime, anywhere, by using the internet. Whether you’re in the office or out on the road, it’s the best software for freight forwarders and makes managing your shipping services a breeze.

CocoonOPS Features

This freight management system is jam-packed with amazing features, including:

Air, Sea, and Road Tracking

Whether goods are being transported by air, sea, or road, they need to be delivered on time and to the right place. With CocoonOPS, you can easily track all of your air, sea, and road freights from start to finish, ensuring maximum efficiency and streamlined processes.

Transport Planning

With the transport planning feature, it’s easier than you thought possible to plan the transportation of inbound and outbound goods. Say “Hello!” to more cost savings and better overall planning! Best of all, while planning your freight transportation, you don’t have to worry about the constant switching between tabs and screens as you do with traditional freight software.

Carbon Emissions Reporting

These days, most freight companies are working hard to reduce their carbon emissions, such as by eliminating empty road miles. If you’re also looking to become a more sustainable and eco-friendly freight company, you’ll be over the moon with the system’s carbon emissions reporting, which will enable you to make sustainable changes to your supply chain moving into the future.

Invoicing Management

As a freight forwarding company, you likely have a big bunch of clients. This is great — but you need help with your invoice management. Thankfully, CocoonOPS comes with built-in invoicing management tools that enable you to stay on top of all your due payments.

Web Portal For Clients

Speaking of clients, CocoonOPS also comes with a smart web portal. This web portal can then be accessed by clients at any time when they want to access and track their shipments. As a result, if they have any questions about the current whereabouts of goods, they don’t need to contact you as often.

Over the next few decades, efficient freight management is going to skyrocket in importance. With the help of the CocoonOPS freight management system, you can ultimately take your freight management to the next level, make life easier for your entire team, and experience happier clients. It’s a no-brainer. Plus, the system is affordable for the average freight business and will also provide you with consistent cost savings, so you can look forward to that, too.

Be Different, Be Better!

Top Tips to Improve Your Freight Management

In the new era of business transportation, it’s important that you know how to improve your freight management. This way, you can experience a whole range of exciting benefits, such as:

  • Reduced freight costs
  • Increased efficiency
  • Better customer service

If you want to experience all the above and more, follow these top tips to improve your freight management without breaking the bank.

Use a Freight Management System

A Freight Management System (FMS) is a type of software for freight forwarders, brokers, and shippers that enables them to better manage their freight processes.

With the CocoonOPS freight management system, you get features like:

  • Real-time freight tracking
  • Transport planning
  • Quote management
  • Address management
  • Demurrage monitoring
  • Carbon Emissions per shipment/consignment

On top of this, you can also use CocoonOPS to automate the time-consuming tasks that have caused your freight company problems in the past, such as invoicing. The benefit here is that you get to save valuable time and money, which is key in today’s world of freighting.

Over the coming decades, having transport management software in place like this will be vital for businesses looking to optimise their operations and experience true growth. This is why you should start using CocoonOPS today and drastically improve the way you transport goods.

Follow Green Initiatives

Both small and large freight companies have started to follow green initiatives. The main reasons for this are that green initiatives allow freight companies to future-proof their operations, be more eco-friendly, and save money — all at the same time.

Therefore, you should also look at implementing green initiatives in the near future when it comes to your freight management, such as only using low-emission vehicles. You can then use your green initiatives as a tool for marketing, which will help to attract more eco-conscious clients and customers to your business.

Use Better Packaging

Packaging is often overlooked by freight management teams, which is a big mistake to make. By assessing and improving the packaging that you use for goods, you can save some serious money, for instance, if you end up using less packaging than before.

To improve your freight packaging, here are a couple of tips to follow:

  • Use recyclable packaging so that you can form a closed-loop logistics model
  • Reduce empty spaces by switching to bespoke size boxes

This will hugely benefit you over the long term.

Reduce Empty Road Miles

Every freight company’s biggest nightmare is empty road miles.

Empty road miles are always bad. Every year, billions of road miles are covered by empty trucks, meaning less revenue for carriers and increased costs due to fuel consumption. It’s a lose-lose situation.

Taking this into account, you can improve your freight management by reducing empty road miles. If you want to start reducing your empty runs, then it’s highly recommended you use the CocoonOPS freight management system, as discussed in the first section. CocoonOPS will enable you to conduct more efficient transport planning, helping to keep empty road miles to a minimum.

Improving your freight management isn’t always easy, which is why freight companies spend plenty of money on it. However, by following the top tips in this guide, from using a freight management system to reducing your empty road miles, you can significantly improve your freight management. Good luck!

Revolutionary software tool ready to drive major change in logistics sector

A leading software solutions provider for the logistics industry is ready to go live with a groundbreaking system which it says will revolutionise the sector.

CocoonFMS® Ltd has launched its new transport management system – CocoonOPS – on September 25th, bringing with it a promise to help freight forwarders streamline operations, cut costs, boost customer satisfaction. reduce their carbon footprint and grow.

It’s been several years in the making by logistics experts with more than 60 years of combined experience who were frustrated with outdated and often counter-productive processes. They say even where more modern solutions exist, these still fail to address all the challenges faced by freight forwarders.

James Blackman, CocoonFMS® Ltd  managing partner, said: “This is a monumental moment for us. We’ve invested four years of blood, sweat and tears into developing this product. Coming from a global transport firm, it was frustrating to see the lack of technological advancement and the industry’s ongoing dependency on spreadsheet systems.

“This fully cloud-based system offers the pioneering change the industry desperately needs, focusing on speed, ease of access, optimal user experience and, crucially, it will help anyone involved in the transportation of goods to reduce their carbon impact.

“This system will genuinely transform the way freight forwarders work, particularly the smaller and medium operations – we’ve priced it to be accessible to businesses of all sizes.”

Cloud-based system has range of benefits for business

Key features include real-time tracking of shipments via air, sea, road and rail, demurrage and detention cost calculation and alerts, configurable workflows, automated tasks, document and quotation generation, status notification and messaging, customer portal/foreign agents portal and an API marketplace for integration with commonly used systems.

It also has a built in carbon calculator which allows businesses to measure the emissions associated with a shipment. Using this data, transporters can identify emission hotspots throughout the supply chain, whether specific routes or transportation modes. Businesses can also buy carbon credits directly through CocoonOPS to offset remaining emissions.

CocoonFMS® Ltd is a carbon neutral company with servers offset by data centre providers.

Because the system is cloud-based, users can be set up in a matter of days with easy integration of existing systems. It can be accessed from anywhere with an internet connection without delays caused by complex in-house processes or hardware issues.

The launch of CocoonOPS builds on the software company’s demurrage and detention calculator, CocoonDEM, for which it received a £129,000 grant from the Government’s Freight Innovation Fund.

“I’m passionate about modernising and improving the logistics industry. I’ve lived and breathed this project every day for about four years so it’s immensely gratifying seeing it come to fruition. We’ve got a list of new clients ready to join us on our journey and we think that will be just the beginning as the benefits are realised. We’re really excited to share this with the world,” James added.

CocoonOPS was also well received when it was demonstrated via a stage presentation at the recent Air Cargo Tech Summit in Brussels.

Businesses interested in the system are invited to book a demonstration now so they can see how it works.

From Cargo to Capital: Exploring Funding’s Role in Shaping Logistics Solutions

Enter any store or navigate an online marketplace, and you encounter the endpoint of a multifaceted logistical operation. Each product made its way through manufacturers, warehouses, and final delivery channels. 

However, the smooth flow of these goods from point A to point B hinges on one critical factor: funding. Today, we’ll explore the inseparable relationship between financing, the most suitable business funding types, and how logistics is crucial for your business.

The importance of logistics in modern business

Logistics acts as the structural framework that holds up contemporary commerce. Each purchased item has a history. It was produced, stored, and finally brought to the end consumer by a complex network of suppliers, manufacturers, and distributors. Effective logistics ensures timely delivery and affects the quality and cost of products. Efficient logistics networks minimize waste and delays, fostering customer satisfaction. 
In an era where customer reviews significantly influence a business, achieving logistics efficiency is essential. However, it’s crucial to acknowledge that all these logistical operations require capital. Without the necessary funding, even the best logistical plans remain theoretical.

How much does an effective logistics system cost?

Funding serves as the catalyst that transforms logistical plans into action. This is not limited to the purchase of transport vehicles or the leasing of warehouse facilities. It also includes investing in technology for real-time shipment tracking, hiring staff to oversee operations, and allocating resources for more sustainable options that are beneficial in the long term.
For a small enterprise, logistics might mean collaborating with third-party companies for storage and shipment needs. Larger companies may establish their logistics departments. In both cases, finances are a consideration that impacts the overall business budget.

While it may be tempting to opt for the least expensive logistics solutions, doing so often introduces inefficiencies such as delays and lost goods. These setbacks can damage a brand’s reputation and often require a financial investment to rectify, negating any savings achieved by choosing the cheaper option in the first place.

How to get the finances for a proper logistics setup

Sourcing capital for logistics depends on several factors, including the size of the business, its needs, and its stage of development. Here are some options businesses might explore.
Self-funding

Startups and small businesses frequently rely on personal savings and revenue to fund their initial logistics needs. This approach avoids taking on debt and keeps external influences at bay. However, this strategy is limited by the amount of available personal capital.

Venture Capital

This option is particularly appealing for startups with high growth potential. A significant influx of venture capital can expedite the scaling of logistics solutions. However, obtaining venture capital requires giving away equity and often accelerates the business growth timeline due to investor expectations.

Loans

Banks and governmental programs offer traditional loans, providing capital without sacrificing equity in the business. Businesses need to demonstrate a clear plan and potential profitability to secure a loan, which can include investments in logistics.

Grants

Some agencies and organizations provide grants aimed at specific goals such as sustainability or technological innovation. Grants do not require repayment and can be an attractive option for financing logistics. Yet, they come with specific application requirements and limitations.

Strategic Partnerships

Another method for securing logistics funding is through strategic partnerships. For instance, a retail company could ally with a company specializing in container terminal services. This arrangement might include shared resources like warehouse facilities or transportation fleets. The logistics provider gains a stable client or additional assets, and the retailer secures a more reliable logistics solution.

The benefits of a well-realized logistics system

A well-funded logistics system offers a variety of benefits that can substantially enhance a business’s overall performance and customer satisfaction. Here are some of the key advantages:

Streamlined Operations

Adequate funding allows for the implementation of advanced technologies and systems that streamline existing operations. This could range from software for inventory management to GPS for real-time tracking. Streamlined operations mean faster delivery times, fewer errors, and reduced costs in the long run.

Scalability

Proper funding provides the ability to scale logistics operations in line with business growth. This could mean expanding warehouse space, increasing the number of delivery vehicles, or hiring more staff to manage the increased workload.

Competitive Advantage

An efficient, well-funded logistics system can be a significant competitive advantage. It can lead to quicker delivery times and better service, making it more likely that customers will choose your business over others. In an era where next-day or even same-day delivery is becoming the norm, this can be a major differentiator.

Reliability and Quality Control

With adequate funding, a business can invest in reliable, high-quality transportation and storage facilities that minimize the risks of goods being damaged during transit or storage. Quality control becomes easier to maintain, leading to greater customer satisfaction and fewer returned items.

Flexibility and Adaptability

A well-funded logistics system has the flexibility to adapt to changes or disruptions in the supply chain. Whether it’s a sudden spike in demand, a natural disaster, or a global pandemic, adequate funding allows you to pivot more effectively and find alternative solutions to logistical challenges.

Final Thoughts

Logistics influences every sector, from production to the point of sale, encompassing small local businesses and global corporations. Funding plays a critical role in shaping logistics, dictating its efficiency, scale, and adaptability.  It’s crucial to get this aspect of business working before anything else. Good logistics can make a business grow much faster, so don’t cheap out.

Setting the Stage for TMS Implementation Challenges

The decision to implement a Transport Management System (TMS) is a significant leap forward for small and medium-sized enterprise (SME) freight forwarders. It promises to revolutionise your operations, enhance customer service, and fuel business growth. However, this transformative journey isn’t without its complexities and obstacles. In this comprehensive guide, carefully crafted for SME freight forwarder owners and IT Directors alike, we will delve deep into the multifaceted challenges of TMS implementation. From the intricacies of TMS integration to data migration concerns and the pivotal aspect of training for TMS, we aim to equip you with valuable insights to expertly navigate this transformative process successfully.

Challenges of TMS Integration

Integrating a TMS into your existing systems represents the cornerstone of the implementation process. The seamless flow of data between different systems can significantly influence your operational efficiency.
Navigating TMS Integration: A Complex Journey

TMS integration demands meticulous planning and execution. The key is to ensure that your new TMS system can seamlessly communicate with your legacy systems. This often involves mapping out data flows, establishing data transfer protocols, and addressing compatibility issues. The complexity of this task often requires a dedicated IT team or external expertise. To mitigate integration challenges, it’s crucial to understand the specific requirements of your SME freight forwarding business and align them with the capabilities of your chosen TMS solution, such as CocoonOPS.

Data Migration Concerns: Safeguarding Your Information

The successful migration of data from your legacy systems to the new TMS is pivotal for a smooth transition. Data accuracy, completeness, and security are paramount during this process.
Overcoming Data Migration Challenges: A Delicate Balancing Act

Data migration can indeed be a daunting task, especially for SMEs with limited resources. To mitigate data migration concerns, it’s imperative to conduct thorough data audits, clean and format data properly, and establish data validation procedures. Testing and validating data after migration are equally vital to ensure the integrity of information. Additionally, having a well-documented data migration strategy in place can serve as a roadmap for a successful migration.

CocoonOPS: Your Integration Solution

CocoonOPS, our industry-leading TMS solution, stands out as a beacon of hope in the complexities of TMS integration. Its user-friendly interface and robust integration capabilities empower SME freight forwarders to seamlessly connect their systems. CocoonOPS minimises the risk of data migration hiccups, providing a secure and efficient pathway to a fully integrated TMS.

Training for TMS: Empowering Your Team

Efficiently training your team to harness the full potential of the new TMS is paramount for its success. A well-trained team can not only navigate the system with ease but also ensure a smooth transition across your organization.
Addressing Training Needs: Tailored Solutions

SME freight forwarders have unique operational requirements, and therefore, require specialized TMS training. CocoonOPS offers tailored training programs designed to meet these specific needs. From understanding the basic functionalities to harnessing advanced features, our training modules ensure that your team is fully equipped to leverage the TMS’s potential.

Change Management Strategies: Paving the Way for Success

Effective change management is integral to TMS implementation success. The transition to a new system can be met with resistance, and addressing it proactively is vital.

Navigating Change Smoothly: A Strategic Approach

Change management involves clear communication of the benefits of TMS adoption, involving key stakeholders in the decision-making process, and setting realistic expectations. A well-structured change management plan can significantly ease the transition for your team. It’s important to create a culture within your organisation that embraces change as an opportunity for growth and improvement, rather than an inconvenience

Vendor Selection: Your TMS Partner Matters

Choosing the right TMS vendor is a pivotal decision in your TMS implementation journey. It’s crucial to evaluate potential TMS vendors thoroughly and select one that aligns with your specific business needs.
Selecting the Right TMS Partner: Informed Decision-Making.

CocoonOPS not only provides a robust TMS solution but also assists you in evaluating potential TMS vendors. We help you assess their capabilities, pricing structures, and long-term support to ensure you make an informed choice that aligns with your business goals. This strategic vendor selection process can make a significant difference in the overall success of your TMS implementation.

In the world of SME freight forwarding, the path to TMS implementation is indeed complex, but the rewards are substantial. While the challenges of TMS integration, data migration, and training may seem daunting, CocoonOPS is here to guide you every step of the way. Our tailored solutions and expertise ensure a smooth TMS implementation, helping you drive operational efficiency and achieve your business objectives. Embrace the future of SME freight forwarding with CocoonOPS today. With the right approach, your journey to TMS success is within reach, and your business will reap the benefits for years to come.

Navigating the Future of Freight: Unveiling Novel Container Track and Trace Solutions

In the intricate web of global logistics, two factors reign supreme: efficiency and transparency. At the heart of this intricate dance are freight forwarders, orchestrating the movement of goods across borders and seas. As technology leaps forward, the logistics landscape evolves with it, and one transformative innovation taking center stage is the integration of container track and trace solutions. In this article, we dive into the pivotal role these solutions play for freight forwarders, spotlighting the groundbreaking offerings of CocoonTMP Customer Portal and CocoonFMS® Ltd.

Embracing the Essence of Container Track and Trace

In the ever-shifting terrain of logistics, unpredictability often looms large. From delays and detours to theft and turbulence, the life of a freight forwarder is peppered with challenges. This is where the magic of container track and trace solutions comes into play. By harnessing the power of advanced technology, freight forwarders gain unprecedented insights into the status, location, and condition of shipments as they voyage through the intricate supply chain. This newfound clarity not only supercharges operational efficiency but empowers forward-thinkers to preempt issues and offer seamless solutions to their clientele.

A Closer Look at CocoonTMP Customer Portal and CocoonFMS® Ltd

CocoonTMP Customer Portal: Pioneering Transparency

Step into the spotlight, CocoonTMP Customer Portal—an innovation revolutionizing real-time tracking while nurturing customer engagement. Engineered with freight forwarders in mind, this portal opens the gateway to a seamless interface where customers uncover vital shipment information. From embarkation and disembarkation timelines to calculated delivery windows, clients revel in unfiltered access to the entire transportation voyage. This dual advantage not only elevates customer satisfaction but also liberates resources otherwise swamped with status inquiries.

Highlighted Features of CocoonTMP Customer Portal:

LIVE Tracking Offering clients real-time insights into their container’s precise location.
Alert Alchemy Automated notifications keep clients in the loop about milestones and potential hiccups.
Document Dynamo Mission-critical documents like waybills and customs declarations, a click away.
Tailored Reports Reports curated to meet clients’ specific needs, equipping them with valuable insights.

CocoonFMS® Ltd: The Logistics Maestro

Enter the scene, CocoonFMS® Ltd—a Freight Management System (FMS) that amplifies container track and trace into an all-encompassing orchestration. Beyond real-time tracking, this integrated solution harmonises the facets of freight forwarding. From birthing orders and documentation to invoicing and insightful reporting, CocoonFMS® Ltd stands as the nucleus of holistic logistics management.

Highlighted Features of CocoonFMS® Ltd:

Transcendent Visibility Monitoring shipments from origin to destination, spotlighting every juncture.
Docutopia Streamlining document handling, slashing paperwork, and minimizing errors.
Synergistic Communications Bridging conversations between stakeholders—shippers, carriers, and customs.
Insights Arsenal Extracting actionable wisdom from data, sculpting trends and guiding decisions.

Unpacking the Benefits

  1. Synchronic Symphony: Real-time tracking and process streamlining orchestrate smoother operations and nimble decision-making.
  2. Client Enchantment: Bestowing real-time intel upon clients fortifies trust, nurtures satisfaction, and seeds long-lasting partnerships.
  3. Snuffing the Spark: Preemptive issue tackling becomes child’s play with container track and trace—nipping troubles in the bud.
  4. Resource Renaissance: Automation and reduced customer queries optimize workforce utilization, enhancing efficiency.
  5. Echelons Above: Adoption of advanced track and trace solutions segregates the pioneers from the pack—manifesting innovation and client-centric commitment.

In summation, container track and trace solutions, spearheaded by CocoonTMP Customer Portal and CocoonFMS® Ltd, are the rudder steering the future of freight. Beyond transparency and efficiency, these innovations infuse life into customer satisfaction and informed decision-making. As logistics continues its metamorphosis, embracing these digital companions becomes the lodestar guiding freight forwarders toward triumph in an intricately interwoven world.

Streamlining Operations: How a Transport Management System Boosts Efficiency and Productivity

Nowadays, a transport management system (TMS) is necessary regardless of whether you work in the manufacturing, distribution, or e-commerce industries. The world of logistics is constantly in motion. Having systems that encourage smart movement and support it is crucial as the need for greater efficiency develops.

Transport management systems help with delivery, tracking, and other transportation-related tasks. Businesses benefit from a TMS because it lowers costs, increases productivity, and improves visibility into transportation operations. 

Below, we will give you an overview of the transport management system and why you should use it to streamline business operations. 

What Is a Transport Management System (TMS)?

A transport management system uses technology to organise, carry out, and optimise the movement of goods while maintaining compliance, security practices, and keeping track of necessary paperwork.

Supply chains now depend more and more on Transport Management Systems, which have an impact on every step of the procedure.

Companies across different industries use transport management systems. However, the majority of businesses that purchase this software are ones that often move items, which include suppliers, retailers, and manufacturers. Third-party logistics providers (3PLs) who transport freight on their client’s behalf also use TMS software.

Larger enterprise resource management (ERM) or supply chain management systems may be connected with transport management systems in larger businesses. Warehouse management systems (WMS) and TMS software integration are also possible. 

Why Switch to a Transport Management System?

Let’s examine why businesses automate their supply and logistics needs with transport management systems.

Better Cash Flow

Better cash flow is the first and most engaging benefit. Any good TMS will assist your company in lowering shipping expenses, and you can evaluate the financial elements of each logistical alternative using this. Additionally, it will offer user-focused recommendations to cut costs further. Each recommendation is tailored to the relevant area, such as route optimisation, fuel efficiency, and overtime.

Integration of Planning and Execution

A quality TMS can smoothly interact with current platforms that are essential for managing a company’s transportation needs, such as

  • Management of orders and purchases
  • Management and optimisation of warehouses
  • Management of customer relationships
  • Relationship management with suppliers

You’ll better fulfill orders using the most economical carriers with such integration. The best route planning and load optimisation are also provided. In other words, you will be fully equipped with the knowledge necessary to decide in the best way. Consequently, you can create a satisfied customer and supplier relationship.

Less Paperwork

Using a TMS can help you and your staff save time and money on paperwork, which is another attractive perk. Since the future is automation, a significant benefit of a good TMS is the decrease in administration it offers. Additionally, since AI performs most billing and invoicing tasks, it reduces human mistakes.

Transparent Inventory Management

Businesses can use TMS to effectively track the progress of their orders and shipments in real time. You can receive reliable status updates on each, thanks to this. You can also improve decision-making and accountability throughout the supply chain network with an accurate inventory prediction. You can pinpoint trouble spots that require rerouting and give buyers/partners precise ETAs.

Better Visibility Across the Supply Chain

The most recent generation of supply chain management systems can interact with transportation management systems. It can give them a precise “big picture” overview of their entire supply chain networks. Having immediate access to real-time data from all aspects can provide benefits with such remarkable operational visibility. It enables decision-makers to take swift action, seize opportunities, and address potential issues before they materialise. Without compromising performance, all of this and more can enhance brand loyalty.

Optimized Routing

You may maximise the efficiency of your routine with the help of a good TMS. Using TMS to simulate numerous deliveries can be less expensive and more effective, as it gives you more overall visibility and control. You can also save money and labor hours by combining this with GPS tracking software and smart routing technologies. While doing all this, the wait time for your consumers to receive their goods gets shorter.

Smooth Order Completion

Your shipping will be far more accurate than it would be with a legacy system if you have a trustworthy TMS. The precision of order completion increases with real-time tracking and supply chain visibility, and shipping errors won’t happen again. If a minor mistake occurs, it may be fixed immediately without having any detrimental effects or even letting the consumer know.

A transportation management system requires a substantial investment, similar to many other pieces of software. However, there can also be significant advantages, particularly for organisations that move a lot of commodities. The efficiency of managing everything from a single system, the improved analytics capabilities, and the increased visibility can all lead to considerable time and money savings. By evaluating the cost against the potential advantages, you can determine whether a TMS will provide the returns you need that make the investment reasonable.

The power of a cutting-edge transport management system for freight forwarders

We’re all familiar with the old adage, ‘if it ain’t broke don’t fix it’, but what if it is broke? Perhaps you just don’t know it’s broke because you’re unaware of how good it could actually be, or maybe you do know it’s broke but haven’t got the time or headspace to even think about how to fix it.

If you work in freight forwarding or logistics in general, and you’re still using spreadsheets, or some complicated combination of clunky old systems that don’t talk to each other, to manage your shipments, then trust us – it is broke and it does need fixing.

The good news is you don’t need to worry, in fact, quite the opposite. A whole new world awaits you. And it’s a world in which you know where all your shipments and containers are at any one time, you know what your current costs are and the costs you’re in danger of incurring. A world where documents are automatically generated and sent to where they need to go, you’re notified when something needs actioning, repetitive tasks are automated, your customers can easily access the information they need without contacting you and you can calculate and offset your carbon emissions.

And that’s just the beginning.

Our intuitive, cloud-based solution is for businesses seeking to evolve their logistics operations. It will give you the insights needed to optimise your operations and drive growth.

Revolutionising logistics and supply chain management

The revolutionary CocoonOPS transport management system has been designed by logistics experts with more than 60 years of experience in the sector, for logistics businesses at all stages of the supply chain.

This cutting-edge software solution has been years in the making and features everything you need to:

  • Streamline operations
  • Reduce costs
  • Improve efficiency
  • Boost customer satisfaction
  • Reduce your carbon footprint and, ultimately,
  • Unlock more growth for your business
  • (Not to mention all those people hours you’ll get back)

Key features of the system include real-time tracking of shipments, configurable workflows, automated tasks, document generation, quotations, status notification and messaging, customer portal/foreign agents portal, API marketplace for connectivity and carbon emissions reporting.

Control. Efficiency. Growth.

Ultimately, CocoonOPS will give you greater control over your entire operation, the ability to improve efficiency and the tools and information you need to grow your business.

Cloud-based system is easy to implement and easy to use

If you’re in the ‘we know it’s broke, but don’t have the time or headspace to even think about fixing it’ category, let’s put that concern to bed right now.

Our transport management software is cloud-based, which – among the many benefits this brings – means it’s also incredibly easy to implement.

CocoonOPS brings various functions together into one cohesive and easy-to-use system that allows you to manage air, road and sea freight, as well as customer relationships (CRM) and carbon emissions.

Because it’s cloud-based, set up is much easier than on-premises systems. We don’t need to commandeer your office for weeks or months on end. You can be up and running with CocoonOPS in a matter of days. And if there are other software systems you need to keep, we can integrate them into CocoonOPS so they work together intuitively and cohesively. The interface is user-friendly and incredibly easy to get to grips with – most of the hard work is done for you.

The system can be accessed from anywhere with an internet connection, without any delays caused by complex in-house systems or hardware maintenance issues. This gives you much more flexibility over where and when you work, and the ability to respond quickly to issues as they arise in real-time if you want to.

Controlling your costs with real-time data thanks to the cloud

And the benefits of access to real-time data can’t be underestimated.

You’ll have round-the-clock visibility of your containers. You’ll know when one is about to start incurring demurrage or detention costs. Demurrage refers to the fees imposed by shipping lines or port authorities for exceeding the agreed time for container storage at the port. For businesses that rely on sea freight, these costs can quickly become an unsustainable financial burden that eats into profit margins.

You’ll be able to access data related to those costs so you can see where they are occurring, look for trends and pinpoint areas for improvements or risk mitigation.

This system enables you to centralise, manage and interpret vast amounts of real-time data which gives you the vital information you need to track shipments, analyse performance, make informed business decisions and reduce errors.

The CocoonOPS TMS also provides a centralised platform for communicating with your various partners and stakeholders such as shipping lines, customs authorities and trucking companies, allowing for timely collaboration with all. This makes it much easier to keep everyone up to date with relevant information and reduces the potential for mixed messaging – or worse, no messaging at all. The end result is an easier job for you and happier customers all round.

Reducing your carbon footprint

We’ll also help you improve your green credentials, something we know is a top priority across the industry. For a start, we’re a carbon neutral company ourselves. All our servers are offset by the data centre providers.

And we want to help you reduce your impact on the environment too. CocoonOPS lets you measure the emissions associated with a shipment. Once armed with this valuable data, businesses can adopt more effective strategies for reducing emissions within Scope 3 Category 4 of the Greenhouse Gas Protocol.

By analysing transport-related data, you’ll be able to identify emission hotspots within your supply chain, whether that’s specific routes or transportation modes.

This data could then be shared with other businesses further up and down the supply chain so you can work together to reduce the emissions of a whole journey, perhaps through shared distribution networks, sharing of best practice and joint projects to optimise transportation.

By monitoring this data constantly, you’ll be able to see what is working and what isn’t over time, so that informed decisions and real lasting changes can be made.

In the meantime, you can also buy carbon credits directly through CocoonOPS to offset your current emissions.

So as well as making your life much easier, CocoonOPS also enables you to do your part to help the environment as we work towards a more sustainable future.

Be Different, Be Better!

To find out more about how you can be different and be better, check out this video demonstration of the TMS in action, or give us a call today.

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